Invitation for Bids (IFB) follows the General Procurement Notice (GPN)
for this project that appeared in Development Business, issued No.
673 of February 28, 2006 Notice No. WB 634-673/06.
Federal Government of Ethiopia has received credit from the
International Development association towards the cost of the
Public Sector Capacity Building Program Support Project (Cr.
3899-ET, the value of the credit being USD 100 million) and it
intends to apply part of the proceeds of this credit to
payments under the agreement(s) resulting from this IFB
(Integrated Financial Management System).
The Ministry of Capacity Building now invites sealed bids
from eligible and qualified bidders for
The supply, site preparation,
installation, and configuration of all the computer hardware
equipments and peripherals (servers, desktops, laptops, printers,
back-up devices), LAN equipment (network cards, cables and
accessories), system software and support tools (server operating
system, desktop/laptop operating system, network resources
management software, back up software and communication software and
related training) needed for the implementation of an Integrated
Financial Management System (IFMS) for the Federal Government of
Ethiopia (FGE) at the five pilot sites chosen for Stage 1 as
indicated in Section VI (Technical Requirement) of he bid document.
The supply, installation,
customization, maintenance and support of Application Software,
Database Management Software, Middleware Software, Development
Reporting tools, other related software and project management and
implementation service, training and after-sales-support needed for
the implementation of an Integrated Financial Management System
(IFMS) for the Federal Government of Ethiopia (FGE) at the five
pilot sites choose for State 1 as indicated Section VI (Technical
Requirement) of the bid document.
will be conducted using he International Competitive Bidding (ICB)
procedures specified in eth World Bank’s Guidelines: Procurement
under IBRD Loans and IDA Credits and is open to all Bidders from
eligible source countries as defined in the Guidelines.
Interested eligible Bidders may obtain further information
from the Ministry of Capacity Building and inspect the bidding
documents at the address given below from 09:00 to 12:00 and 14:00
to 17:00 Monday to Friday.
bidders shall meet that following minimum qualification
Must have five years experience
involving hardware delivery, instillation and support, software
installation and support, and the development/customization and
support of financial software.
Must be able to provide in-country
support for the software and equipment being tendered. Bidders
entirely from outside Ethiopia must demonstrate their capabilities
for providing effective in-country support.
Must have undertaken at least two
(2) successful (i.e. signed off and accepted as a fully operational
system) implementations of the proposed IFMS software with a similar
nature and complexity during the last 5 yeas. These implementations
must have involved the supply, installation and technical support of
the proposed IFMS software.
Must have proven domain knowledge in
public accounting, financial and internal controls, cash management
The Bidders (and in the case of a
joint venture all partners) must have prior specific experience in
the key activities relevant (or directly related) to the component
it is designated to perform under the bid being submitted.
The applications software package
offered by the Bidders in the bid must have been in operation over
the last three (3) years in at least four (4) multi-level,
multi-site organizations in the area of accounting and/or financial
management, with a deployment size comparable to that required by
the FGE. At least two (2) of the four organizations above must be in
the public sector or state authority and two (2) must be in a
central or state government.
The bidders must be financially
stable, with a minimum average turnover of twenty million United
States Dollars (US$20,000,000), calculated as total certified
payments received for contracts in progress or completed, within the
last three (3) years, In case of a joint venture one partner should
fulfill at least 50% of the specified turnover amount while each of
the other partners should fulfill: 50/(n-1), where n=umber of
partners in a JV.
The Bidders (and in the case of a
joint venture all partners) must submit audited balance sheets or if
not required by law in the party’s country, other financial
statements acceptable to the purchasers, for the past three (3)
years to demonstrate, the current soundness of their financial
For the Bidder (and in the case of a
joint venture for each of the partners in a submission) all pending
litigation shall not represent more than ten (10) percent of the
parties’ net worth.
For the Bidders (and in the case of
a joint venture for each of the partners in a submission), non
performance of a contact did not occur within the least (5) years
prior to the tender submission, based on all information on fully
settled disputes or litigation. A fully settled dispute or
litigation is one that has been resolved in accordance with the
dispute resolution mechanism under the respective contract, and
where all appeal instances to the applicant have been exhausted.
The bidders must have capacity to
have a cash flow amount of US$3.0 million equivalent.
The bidders must submit Manufacturer
Authorization Certificate, Manufacturing ISO Quantity Certificate or
A complete set of bidding documents in English may be
purchased by interested bidders as of Nov. 17, 2006 from 9:00 to
12:00 and 14:00 to 17:00 Hrs Monday to Friday upon the
submission of a written application to the address below and upon
payments of a non-refundable fee of Ethiopian Birr 500 (Birr five
hundred) or USD 50 (USD fifty). The method of payment will be
Bankers Cheque or Cash. The document will be available for
collection by an authorized representative.
The Bidding document will be sent by first class mail
overseas bidders who send a Crossed Bank Draft of Birr 300.00 (Three
Hundred) or USD 35.00 (Thirty Five) in addition to the price of the
document to the address given below. However, the Ministry of
Capacity Building will not take any responsively for a late /non
delivery of the bidding documents sent by mail. No extension in bid
submission date is permitted on this account.
Bids must be delivered to the address below at or before
January 15, 2007, 10:00 A.M. (Local time). All bids must be
accompanied by a bid security of not less than USD 200,000. Late
bids will be rejected. Bids will be opened in the presence of the
Bidders’ representatives who choose to attend at the address below
on January 15, 2007, 10:30 AM (Local time).
attention of prospective Bidders is drawn to (i) the fact that they
will be required to certify in their bids that all software in
either covered by a valid license or was produced by the Bidders and
(ii) that violations are considered fraud, which is, among other
remedies, punishable by potential blacklisting from participations
in future World Bank-financed procurement.
MINISTRY OF CAPACITY BUILDING
PUBLIC SECTOR CAPACITY BUILDING PROGRAM
Attention Mr. Tarekegn Wondimagegn
Telephone: 251-11-123-99-11 Ext. 266 Or 11-124 03 07
Fax: 251-11-124-03-08 Or 251-11-123-98-89
P.O. Box 1082