Bid No.


Issued By

Ministry of Capacity Building

Bid Doc. Price

Birr 500.00

Published Date

November 17, 2006

Opening Date

January 15, 2007


Bid Category

Integrated Financial Management System



1.      This Invitation for Bids (IFB) follows the General Procurement Notice (GPN) for this project that appeared in Development Business, issued No. 673 of February 28, 2006 Notice No. WB 634-673/06.

2.      The Federal Government of Ethiopia has received credit from the International Development association towards the cost of the Public Sector Capacity Building Program Support Project (Cr. 3899-ET, the value of the credit being USD 100 million) and it intends to apply part of the proceeds of this credit to payments under the agreement(s) resulting from this IFB (Integrated Financial Management System).

3.      The Ministry of Capacity Building now invites sealed bids from eligible and qualified bidders for

The supply, site preparation, installation, and configuration of all the computer hardware equipments and peripherals (servers, desktops, laptops, printers, back-up devices), LAN equipment (network cards, cables and accessories), system software and support tools (server operating system, desktop/laptop operating system, network resources management software, back up software and communication software and related training) needed for the implementation of an Integrated Financial Management System (IFMS) for the Federal Government of Ethiopia (FGE) at the five pilot sites chosen for Stage 1 as indicated in Section VI (Technical Requirement) of he bid document.

The supply, installation, customization, maintenance and support of Application Software, Database Management Software, Middleware Software, Development Reporting tools, other related software and project management and implementation service, training and after-sales-support needed for the implementation of an Integrated Financial Management System (IFMS) for the Federal Government of Ethiopia (FGE) at the five pilot sites choose for State 1 as indicated Section VI (Technical Requirement) of the bid document.

4.      Bidding will be conducted using he International Competitive Bidding (ICB) procedures specified in eth World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits and is open to all Bidders from eligible source countries as defined in the Guidelines.

5.       Interested eligible Bidders may obtain further information from the Ministry of Capacity Building and inspect the bidding documents at the address given below from 09:00 to 12:00 and 14:00 to 17:00 Monday to Friday.

6.      Prospective bidders shall meet that following minimum qualification requirements/criteria:

Must have five years experience involving hardware delivery, instillation and support, software installation and support, and the development/customization and support of financial software.

Must be able to provide in-country support for the software and equipment being tendered. Bidders entirely from outside Ethiopia must demonstrate their capabilities for providing effective in-country support.

Must have undertaken at least two (2) successful (i.e. signed off and accepted as a fully operational system) implementations of the proposed IFMS software with a similar nature and complexity during the last 5 yeas. These implementations must have involved the supply, installation and technical support of the proposed IFMS software.

Must have proven domain knowledge in public accounting, financial and internal controls, cash management etc.

The Bidders (and in the case of a joint venture all partners) must have prior specific experience in the key activities relevant (or directly related) to the component it is designated to perform under the bid being submitted.

The applications software package offered by the Bidders in the bid must have been in operation over the last three (3) years in at least four (4) multi-level, multi-site organizations in the area of accounting and/or financial management, with a deployment size comparable to that required by the FGE. At least two (2) of the four organizations above must be in the public sector or state authority and two (2) must be in a central or state government.

The bidders must be financially stable, with a minimum average turnover of twenty million United States Dollars (US$20,000,000), calculated as total certified payments received for contracts in progress or completed, within the last three (3) years, In case of a joint venture one partner should fulfill at least 50% of the specified turnover amount while each of the other partners should fulfill: 50/(n-1), where n=umber of partners in a JV.

The Bidders (and in the case of a joint venture all partners) must submit audited balance sheets or if not required by law in the party’s country, other financial statements acceptable to the purchasers, for the past three (3) years to demonstrate, the current soundness of their financial position.

For the Bidder (and in the case of a joint venture for each of the partners in a submission) all pending litigation shall not represent more than ten (10) percent of the parties’ net worth.

For the Bidders (and in the case of a joint venture for each of the partners in a submission), non performance of a contact did not occur within the least (5) years prior to the tender submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the dispute resolution mechanism under the respective contract, and where all appeal instances to the applicant have been exhausted.

The bidders must have capacity to have a cash flow amount of US$3.0 million equivalent.

The bidders must submit Manufacturer Authorization Certificate, Manufacturing ISO Quantity Certificate or the Equivalent.

7.      A complete set of bidding documents in English may be purchased by interested bidders as of Nov. 17, 2006 from 9:00 to 12:00 and 14:00 to 17:00 Hrs Monday to Friday upon the submission of a written application to the address below and upon payments of a non-refundable fee of Ethiopian Birr 500 (Birr five hundred) or USD 50 (USD fifty). The method of payment will be Bankers Cheque or Cash. The document will be available for collection by an authorized representative.

8.      The Bidding document will be sent by first class mail overseas bidders who send a Crossed Bank Draft of Birr 300.00 (Three Hundred) or USD 35.00 (Thirty Five) in addition to the price of the document to the address given below. However, the Ministry of Capacity Building will not take any responsively for a late /non delivery of the bidding documents sent by mail. No extension in bid submission date is permitted on this account.

9.      Bids must be delivered to the address below at or before January 15, 2007, 10:00 A.M. (Local time). All bids must be accompanied by a bid security of not less than USD 200,000. Late bids will be rejected. Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below on January 15, 2007, 10:30 AM (Local time).

10.  The attention of prospective Bidders is drawn to (i) the fact that they will be required to certify in their bids that all software in either covered by a valid license or was produced by the Bidders and (ii) that violations are considered fraud, which is, among other remedies, punishable by potential blacklisting from participations in future World Bank-financed procurement.

Attention Mr. Tarekegn Wondimagegn
Telephone: 251-11-123-99-11 Ext. 266 Or 11-124 03 07
Fax: 251-11-124-03-08 Or 251-11-123-98-89
P.O. Box 1082
Addis Ababa


Bids (Tenders) are obtained from "The Ethiopian Herald" which is published by Ethiopian Press Agency. All rights reserved.

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