Bid No.

WB/ICB/DIF & IDG-1/2007  WB/ICB/IDG-1/2007

Issued By

Hawassa University

Bid Doc. Price

See detail below

Published Date

May 1, 2007

Opening Date

June 7, 2007


Bid Category

Multiple Request



Name of Country:                   Federal Democratic Republic of Ethiopia

Name of Project:                     Post Secondary Education project (PSEP)

IFB Title:                                Strengthening Higher Education support institutions

Bid 1:-                                     Procurement of Laboratory Equipment, Chemicals & Glass wares

Bid 2:-                                     Procurement of electronics and related items

IFB Number:-                         WB/ICB/DIF & IDG-1/2007


1.       This invitation for bids follows the General procurement notice for this project that appeared in The Ethiopian Herald, development Business.

2.       The Federal Democratic Republic of Ethiopia Hawassa University has received a credit from the International development Association toward the cost of Post secondary Education project (PSEP), and it intends to apply part of the proceeds of this credit to payments under the Contract for IDG & DIF Sub-projects procurement of laboratory Equipment, Chemicals & Glass Wares.

3.       The Hawassa University now invites sealed bids from eligible and qualified bidders for:

Bid 1:

Lot 1: DIF-Laboratory Equipments

Lot 2: DIF-Chemicals and glass wares

Lot 3: IDG-Laboratory Equipments

Bid 2:

      Electronics and Related Items:

Desktop Computer                                                  120                  

      LCD projector                                                         3

      Digital visual presenter (Document camera)              2

      Lap to Computer                                                     10

      Camera                                                                  2

      Scanner                                                                  2

      Software                                                                 8

      Printer                                                                    9

      Copier (Medium-duty)                                             3

      External CD writer                                                  2

The delivery period is 90 days from the day of opening the letter of Credit.

Bidders may quote for any one or all lots. Bids for individual lots will evaluated bidder for each lot.

4.       Bidding will be conducted through the International Competitive Bidding (ICB) procedures specified in the World Bank’s Guidelines: procurement under IBRD Loans and IDA Credits May 2004, and is open to all bidders from Eligible source countries as defined in the Guidelines

5.       Interested eligible bidders may obtain further information from Hawassa  University, Property and procurement main section and inspect the Bidding Documents at the address given below from 8:00 A.M. to 5:00 P.M. Monday to Friday.

6.       Qualifications requirements include:

(a)    experience and Technical Capacity

The Bidder shall furnish documentary evidence to demonstrate that it meets the following experience requirements (s):

(i)                  The manufacturer shall have at least 2 years of experience in manufacturing and/or performing contracts for supply of similar type of Goods that are requested by the purchaser under this tender. In this respect the bidder should provide a list of its previous clients (supplied by the Bidder with similar goods), Information about the number and type of equipment supplied to these clients, as well the clients contact details from where reference to the quality of the equipment as well the bidder performance of the contract can be obtained (name and the title of the contact person, email, address, phone and fax).

(ii)                The Bidder shall furnish documentary evidence to demonstrate that the Goods it offers meet the following usage requirement:

(i)                  The warranty period for the goods offered shall cover at least the duration indicated in the clause 27 for Special Conditions of Contract amending the Clause 27 of the General Conditions of Contract. Each bid offering less than the required of warranty shall be rejected as non-responsive. To prove the compliance with this requirement the bidder should include in their off3er a sworn statement indicating the duration of the warranty offered by the manufacturer of the goods. Should the warranty offered by bidder exceeds the requirement; the clause 27 of the Special Conditions of contract should be amended accordingly.

(ii)                The bidder shall provide the manufacture’s Authorization Form, in the format indicated in Section IV. “ b bidding Forms of the Bidding Documents’.

(iii)               The bidder shall provide quality certificate for the equipment it offers. The quality certificates should be issued by a reputable independent quality certification authority/body.

(iv)              The Bidder should guarantee that the response time for remedy any defective Good offered should non exceed 30 calendar days from the receipt of the purchaser written notification of the defect. Bids failing to comply with such requirement shall be rejected as non responsive. The documentary evidence of compliance with this requirement should be in the form of the bidder’s sworn statement confirming their compliance with this requirement.

A margin of preference for eligible national contractors shall not be applied. Additional details are provided in the bidding Documents.

7. A Complete set of bidding documents in English may be purchased by interested bidders between April 26, 2007 and 6 June 2007 on the submission of a written application to the given address and upon payment of a non-refundable fee of ETB 300 (Three Hundred Ethiopian Birr) or equivalent in a freely convertible currency. The written application should specify the name of the company who made the payment for the Bidding Documents as well its detailed contact points (address, phone, fax, email, and back up email, contact person name and title). Payment can be done in cash at the address below or through certified cheque on the name of the Hawassa University. The Bidding Documents can be collected directly from Ministry of Education Hawassa University Liaison Office No. 119 and Hawasas University Tender Committee Office or can be delivered by special courier.

8. Bids must be delivered to the address below at or before June 7, 2007 at 10:00 hours (A.M.) local time. Electronic bidding will not be permitted. Late bids will be rejected. Bids will be opened in the presence of the bidders/representatives who choose to attend in person at the address below at 10:30 hours (A.M.) local time on 7 June 2007. All bids must be accompanied by a Bid Security of:

Bid 1               Lot 1: ETB 30,000.00 (Thirty Thousand)

                        Lot 2: ETB 5,000.00 (Five Thousand)

                        Lot 3:  ETB 30,000.00 (Thirty Thousand)

Bid 2.              For Electronics and Related Items ETB 30,000.00 (Thirty Thousand Birr). Or an equivalent amount in a freely convertible currency.

1.       The address (es) referred to above is (are):

Attention: Hawassa University, Tender Committee office
Address: Awassa
Tele. 251-462 20 96 76 Or 462 20 96 77 Or 462 20 69 28
Facsimile number: 251-462 20 54 21

P.O. Box 05, Awassa



Bids (Tenders) are obtained from "The Ethiopian Herald" which is published by Ethiopian Press Agency. All rights reserved.

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