Democratic Republic of Ethiopia MINISTRY OF FINANCE & ECONOMIC
DEVELOPMENT Expenditure Management and Control Program Supply and
Implementation of INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM
The Ministry of Finance & Economic Development has funds
within the Procuring Entiity’s budget to be used for the procurement
of: Integrated Financial Management Information System.
The Ministry of
Finance & Economic Development now invites sealed bids from eligible
and qualified bidders for:
The supply, site
preparation, installation, and configuration of all the computer
hardware equipment and peripherals (servers, desktops, laptops,
printers, back-up devices), LAN equipment (network cards, cables and
accessories), system software and support tools, (server operating
system, desktop/laptop operating system, network resources
management software, back up software and communication software and
related training), as required and,
installation, customization, maintenance and support of Application
Software, Database Management Software, Middleware Software,
Development Reporting tools, other related software and project
management and implementation services, training and
after-sales-support needed for the implementation of an Integrated
Finance Management Information System (IFMIS) for the Federal
Government of Ethiopia (FGE) at eight pilot sites chosen
will be conducted in accordance with the international tendering
procedures contained in the Public Procurement Proclamation and
Directive of the Government of the Federal Democratic Republic of
Ethiopia and is open to all bidders form eligible bidders counties.
eligible Bidders may obtain further information from the Ministry of
Finance & Economic Development and inspect the bidding documents at
the address (9a) given below from 09:00 to 12:00 and 14:00 to17:00
hours Monday to Friday within 42 consecutive days from the first
announcement of this tender.
criteria that Prospective bidders shall meet for eligibility are:
Must have at least five years of
experience involving hardware delivery, installation and support,
software installation and support, and the development/
customization and support of financial software.
Must be able to provide in-country
support for the software and equipment being tendered. Bidders
entirely from outside Ethiopia must demonstrate their capability for
providing effective in-country support.
Must have undertaken at least two (2)
successful (i.e. signed off and accepted as a fully operation
system) implementations of the proposed IFMIS software with a
similar nature and complexity during the last 5 year. These
implementations must have involved the supply, installation and
technical support of the proposed IFMIS software.
Must have staffs with proven domain
knowledge in public accounting, financial and internal controls,
cash management etc.
The Bidder (and in the case of a
joint venture all partners) must have prior specific experience in
the key activities relevant (or directly related) to the component
it is designated to perform under the bid being submitted.
The bidders must be financially
stable, with a minimum average annual turnover of twenty million
United States Dollars (US$20,000,000), calculated as total certified
payments received for contracts in progress or completed, within the
last three (3) years. In case of a joint venture one partner should
fulfill at least 50% of the specified turnover amount while each of
the other partners should fulfill: 50/ (n-1), where n= number of
partners in a JV.
bidders are required to submit:
Criteria confirming that they are
registered in the suppliers list;
A Tax Clearance Certificate issued,
by the tax authority and appropriate renewed business license;
Value Added Tax Registration
bidders are required to submit as appropriate;
organization Registration Certificate or Trade License issued by the
country of establishment;
complete set of Bidding Documents in English may be purchased by
interested bidders at the address mentioned on 9(a) and upon payment
of a non-refundable fee of USD 50 or 500 Ethiopian Birr. The method
of payment will be Bankers Cheque or Cash. The Bidding document will
be available for collection by interested bidders who send a Crossed
Bank Draft of Birr 300.00 (Three Hundred) or USD30.00 (Thirty) in
additional to the price of the document to the address given below.
However, the Ministry of Finance & Economic Development will not
take any responsibility for late/ non delivery of the bidding
documents sent by mail. No ext3ension in bid submission date is
permitted on this account.
must be delivered to the address mentioned on (9a) on working hours
on or before the 42nd /Forty Second/ day from the first
announcement of the tender. The bid will be closed on the 42nd
day at 10:00 hour in the morning. All bids must be accompanied by a
bid security of USD 10,000 or 100,000 Ethiopian Birr. Late bids will
be rejected. Bids will be opened on the 42nd day at 14:00
hour in the afternoon in the presence of the Bidders/representatives
who choose to attend at the address (9b) below. If the 42nd
day falls on a non working day, the bid opening will be processed on
the next business day at 14:00 hour.
(a) Ministry of Finance and Economic Development, Room 116, first
Floor, Main Building.
Tel. +251-11-156 85 38 Or 156 85 35
Or 156 85 36
Facsimile number +251-11-111 15 85 Or 115 14 96
(b): Ministry of Finance and Economic Development,
Room 317, Third Floor, Main Building”
Bidder may wish to visit and examine the site or sites of the
Information System and obtain for itself, as its own responsibility
and risk, all information that may be necessary for preparing the
bid and entering into the Contract. The cost of visiting the site or
sites shall be at the Bidder’s own expense.
will arrange for the Bidder and any of its personnel or agents to
gain access to the relevant site or sites, provided that the Bidder
gives the Purchaser adequate notice of a proposed visit of at least
seven (7) days. Alternatively, the Purchaser may organize a site
visit or visits concurrently with the pre-bid meeting, Failure of a
Bidders to make a site visit will not be a cause for its
No site visits
shall be arranged or scheduled after the deadline for the submission
of the Bids and prior to the award of Contract.
meeting will be held at 9b above on the 21st day of the
first announcement at 10:00 Hour. If the 21st date falls
on non-working day, the pre-bid meeting will be on the next business
day at 10:00 hour.
Purchaser has a right to reject any or all bids.