For Integrated Budget and Finance
Ababa University (AAU) invites sealed bids from eligible Bidders for
the supply, installation, integration, training and technical
support of integrated budget and finance software that works in a
networked environment. The bid remains floating from 13th
of October to 27th of November 2008.
complete set of bidding documents may be purchased by interested
eligible Bidders upon payment of a non-refundable fee of Birr 100.00
(Birr One Hundred Only) from 13th of October, 2008 from
Addis Ababa University,
Procurement Division (Main Campus).
pre-bid meeting which potential bidders may attend will be held on
October 23, 2008 and time 9:00 A.M. at ICT Development Office Conference Room (Main Campus).
bid must be accompanied by a bid security in an amount of Birr
10.000.00 (Birr Ten Thousand) or equivalent in a freely convertible
currency in one of the following forms:
A bank guarantee for foreign bidders the guarantee should be
counter guaranteed by local reputable bank.
Irrevocable letter of credit issued directly by a reputable
bank, in the form provided in the bidding documents
Cash Payment Order (CPO), or
The bid security must be valid until
thirty (30) days after the end of the bid validity period.
Bidders must demonstrate their eligibility to participate in
the tender by attaching to their bids the required documents.
Renewed Trade License
VAT Registration Certificate,
MOFAED Registration Certificate,
Tax Clearance from Ethiopian Customs & Revenue Authority,
TIN Certificate and
Signed & sealed Anti-Bribery Pledge Form.
attention of prospective Bidders is drawn to (i) the fact that they
will be required to certify in their bids that all software is
either covered by a valid license or was produced by the Bidder and
(ii) that violations are considered fraud, which is, among other
remedies, punishable by potential blacklisting from participation in
bid must be valid for at least 90 days after the date of opening.
bidding process will proceed as follows:
bidder submits the technical and commercial bids in separate
envelopes and both must be sealed into a larger envelope. Bidders
should write the tender reference number and name of the purchaser
will on the outer envelope.
purchaser will first analyze the technical bid only, without any
reference to the financial offer.
the evaluation of the technical bids, the commercial bids of those
whose bidders that adequately met the minimum acceptable
qualification criteria and have submitted a sufficient technically
responsive bid will be opened and analyzed.
Further clarifications on the technical bids may be requested
in writing from the bidders before the opening of the commercial
bids. Live demonstrations and/or tests of the solution proposed in
the bid or of certain products forming the proposed solution will
form part of the Bid Clarification stage. The time and place of the
live demonstrations and/or tests will be communicated to the bidders
at a letter time.
The technical and commercial bids (in separate envelopes)
must be delivered to the address below at or before 27th
of November, 2008 at 2:00 P.M. Late bids will be immediately be rejected.
must submit one (1) original and two (2) copies of each the Price
Proposals and the Technical Proposals.
technical bids will be opened in the presence of the
bidders/representatives who choose to attend at the address below on
27th of November, 2008 at 2:30 PM.
financials will be opened in the presence of the Bidders/
representatives who choose to attend at the time and address to be
communicated in writing at future date.
Ababa University reserves the right to accept or reject any or all
bids at its own discretion.
Addis Ababa University
Tel. 251-111 23 40 95
Fax. 251-111 23 40 59
P.O. Box 1176