Bid No.


Issued By

Jimma University

Bid Doc. Price

Birr 200.00

Published Date

April 14, 2009

Opening Date

May 22, 2009


Bid Category




IBD, Procurement of Books for Jimma University

1.      The Jimma University under the Ministry of Education, The Federal Democratic Republic of Ethiopia intends to Procure Books for Jimma University with the government capital budget.

2.      All Books cited above to be supplied from any eligible source under this tender must confirm to international standards and norms.

3.      Bids are invited from eligible bidders for the supply of Books for different departments of the University’s.

4.      Bidders are recurred to quote for all Books for the department Bids will be evaluated and contracts awarded for the department, taking in to account technical compliance to the given specification the shortest delivery time & the lowest evaluated price of the department, which will be the basis for award of the contracts. Bidders not providing a technically responsive offer for at least 80% of the Books in a department will be treated as incomplete and rejected as non-responsive. The purchaser will have the right to evaluate and award the contract for each Book in a department on Books by Books basis if there are no three over 80% technically responsive offers. For the purpose of evaluation only where the bidder has bid for an incomplete bid but for more than 80% of the Books the average bid prices for the missing Books will be used.

5.      Detail information will be found in the bidding document which are obtainable during working hours from Jimma University Main Campus Purchasing Main Division at Jimma Town or Addis Ababa Ministry of Education, Jimma University liaison office upon payment of a non-refundable amount of Birr 200.00 (Two Hundred).

6.      Bidders requiring bidding Document by first class air mail should send crossed Bank draft of Birr 200 (Two Hundred) or an equivalent amount in foreign currency drawn in favor of Jimma University in addition to the price of Document indicated in paragraph 5 above.

7.      Sealed bids must be submitted with the marking Tender No. JU-CB-20-ICB/2009 procurement of Books for the University’s with the address stated in paragraph 8 below.

8.      All bids must be accompanied by a bid bond amount Birr 40,000.00 (Forty Thousand) or and equivalent amount in the form of bank guarantee of C.P.O. cheque established though any recognized financial institution Bank in Ethiopia & addressed Purchasing Main Division Jimma University, P.O. Box 378, Tel. 047-11-84 00 Jimma so as to reach it on or before May 22, 2009 at 10:00 A.M. local time at Jimma Town. Bidders are advised to accompanied their Singed offer with Micro Soft EXCEL 2003 Programme file diskettes and are also required to strictly follow the Books Nos. in the document.

9.      Bids received by the said dead line will be publicly opened in the presence of bidders or their representatives at 10:00 A.M. on the same date.

10.  Bids received after the tender box has been sealed will be rejected and returned unopened.

11.  Original catalogues indicating the specifications. Samples where necessary and sources of products must be attached. Books quoted without reference to an appropriate catalogue will be rejected. If photocopies have to be used in the quotation the document must be clearly indicated on the leaflet.

12.  Offer prices for those Books, which require erection and testing should be indicate separately on Books basis in a given column provided in the bill be of requirement. Inland transportation & other incidental costs should also be indicated.

13.  Payment shall be made by opening an irrevocable letter of credit in favour of the winning suppliers. 80% of C&F price will be paid upon the submission of shipping document and the remaining 20% as well as the local component of the contract price (i.e Insurance, Inland Delivery and Transpiration to Jimma charge) after presentation of Books receiving report and certificate from the institutions.

14.  If the winning bidder is domestic supplier, payment will be effected after the delivery of the books and presentation of Books receiving report, certificate form University.

15.  Books must be packed in “shock proof, sea worthy” i.e. plastic or wooden boxes or suitable containers labeled property and packed on beneficiary basis.

16.  List of all necessary information must be included in the quotation wherever necessary.

17.  All winning suppliers are expected to sign their contract by establishing 10% Bank guarantee, though any Commercial Bank in Ethiopia, and 8 copies of Fresh Proforma invoices must be produced along with signed contract.

18.  The accompanying, instruction bidders, this invitation for Tender, supplies contract bill of quantities are part and parcels of the future contract for winning bidders and a criteria set for evaluating the bid will be strictly followed.

19.  Bidders are not allowed to submit their offers in more than two currencies.

20.  The Jimma University reserves the right to reject any or all bids.

21.  Suppliers are required to quote prices for Insurance, Maritime, Clearing and Transportation Books, which required them separately.

JImma University


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