Supply of laboratory material and equipment
Addis Ababa and Jimma-ETHIOPIA
International open procedure
Financing agreement No.8 ACP-ET 12
Ministry of Agriculture and Rural Development
P.O. Box 62347
Description of the contract
aims at procuring laboratory equipment and material for the Coffee
Improvement Programme CIP IV. Equipment will be meant for
strengthening analysis capacity of Jimma Agricultural Research
Center(JARC) through the implementation of Near Infrared
Spectroscopy (NIRS) and High Performance Liquid Chromatography
technology (HPLC), as well as the capacity of the Center for micro
propagation of improved hybrids though tissue culture. OTA (Ochratixin
A) equipment will be installed in Coffee Liquoring Unit (CLU) in
order to identify the extent and level of Ochratoxin in Ethiopian
Number and titles of lots
Material and equipment for traceability and caffeine analysis
Material and equipment for biotechnology laboratory (tissue culture and
Material and equipment for macro, micro, and plant biochemical
Material and equipment for Ochratoxin Analysis
Eligibility and rules of origin
open to all legal persons participating either individually or in a
grouping (consortium) of tenders which are established in a Member
State of the European Union or in a country or territory of the
regions covered and/or authorized by the specific instruments
applicable to the programme under which the contract is financed
(see item 22 below). All goods supplies under this contract must
originate in one or more of these countries. Participation is also
open to international organizations. Participation is also open to
international organizations. Participation of natural persons is
directly governed by the specific instruments applicable to the
programme under which the contract is financed.
Ground for exclusion
submit a statement to the effect that they are not in any of the
situations listed in point 2.3.3. of the Practical Guide to
Contracts procedures for EC external actions.
Number of tenders
submit only one tender per lot. Tenders for parts for a lot will not
be considered. Any tenderer may state in its tender that it would
offer a discount in the event that its tender is accepted for more
than one lot. Tenderers may not submit a tender for a variant
solution in addition to their tender for the supplies required in
the tender dossier.
provide a tender guarantee of 5,200 € for Lot-1, 1,880 € for
Lot-2, 1,200 € for Lot-3, 2,800 € for Lot-4 and 11,180 € for all
lots when submitting their tender. This guarantee will be
relased to unsuccessful tenderers once the tender procedure has been
completed and to the successful tender(s) upon signature of the
contract by all parties. This guarantee will be called upon if the
tenderer does not fulfil all obligation stated in its tender.
tenderer will be asked to provide a performance guarantee of 10%
of the amount of the contract at the signing of the contract.
This guarantee must be provided not later than 30 days after the
tenderer receives the contract singed by the Contracting Authority.
If the sealed tenderer received the contract signed by the
Contracting Authority. If the selected tenderer fails to provide
such a guarantee within this period, the contract will be void and a
new contract may be drawn up and sent to the tenderer which has
submitted the next best compliant tender.
Information meeting and/or site visit.
meeting is planned.
remain valid for a period of 90 days after the deadline for
submission of tenders.
The period from
contract signature to the provisional acceptance (included) will not
exceed 125 days.
SELECTION AND AWARD CRITERIA
selection criteria will be applied to tenderers. In the case of
tenders submitted by a consortium, these selection criteria will be
applied to the consortium as a whole:
Economic and financial capacity of tenderer (based on i.e.
item 3 of the Tender Form for a Supply Contract).
780,000 euros for lot 1
280,000 euros for lot 2
200,000 euros for lot 3
420,000 euros for lot 4
The average of
the cash and cash equivalents at the beginning and end of each year
are positive for the last two (2) years.
Professional capacity of tenderer (based on i.e. items 4 and
5 of the Tender Form for a Supply Contract.
At least 5 staff currently work.
At lest 3 staff working permanently.
Technical capacity of tenderer (based on i.e. items 5 and 6
of the Tender Form for a Supply Contract):
At least two (2)
contracts/projects where the tenderer has provided similar equipment
to those for which it is bidding in this tender during the last
three (3) years.
must submit a list of the principal supplies delivered in the past
three years (3), with the sums, dates and recipients, public or
private: where the supplies and the relevant service were provided
to Contracting Authorities, and evidence of performance which takes
the form of certificates issued or countersigned by the competent
operator may, where appropriate and for a particular contract, rely
on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to
the Contracting Authority that it will have at its disposal the
resources necessary for performance of the contract, for example by
producing an undertaking on the part of those entities to place
those resources at its disposal. Such entities must respect the same
rules of eligibility and notably that of nationality, as the
The lowest price
among technically complains offers.
How to obtain the tender dossier
dossier is available from the following Internet address:
dossier is also available for collection from the Contracting
Authority. Tenders must be submitted using the standard Tender Form
for a Supply Contract included in the tender dossier, whose format
and instructions must be strictly observed.
questions regarding this tender should send them in writing to:
Ministry of Agriculture and Rural
Coffee Improvement Programme CIP IV
Fax. +251 11 551 29 84
P.O. Box 2222262 347
publication reference shown in items 1) at least 21 days before the
deadline for submission of tenders given in item 19. The Contracting
Authority must reply to all tenderers’ questions at least 11 days
before the dealine for submission of tenders. Eventual
clarifications to the tender dossier shall published on the
EuropeAid website at
Deadline for submission of tenders
Tenders must be
received at Ministry of Agriculture & Rural Development,
Procurement, Finance and Property Administration Department before
May 19, 2009 at 12:00 hrs
received after this deadline will not be considered.
Tender opening session
local time on
May 19, 2009
at Ministry of Agriculture & Rural
Development, Procurement, Finance and Property Administration
Department, Addis Ababa, Ethiopia.
Language of the procedure
communications for this tender procedure and contract must be in
Partnership Agreement singed at Cotonou on 23 June 2000 as amended on 25 June 2005.
No.2/2002 of the ACP-EC Council of Ministers published in OJL 320 of