Bid No.


Issued By

Ministry of Agriculture & Rural Development Extension Department

Bid Doc. Price

See detail below

Published Date

April 16, 2009

Opening Date

May 19, 2009


Bid Category

Laboratory Material & Equipment



Supply of laboratory material and equipment
Addis Ababa and Jimma-ETHIOPIA

1.      Publication reference

2.       Procedure
International open procedure

3.      Programme

4.      Financing
Financing agreement No.8 ACP-ET 12

5.      Contracting authority
Ministry of Agriculture and Rural Development
Extension Department
P.O. Box 62347
Addis Ababa


6.      Description of the contract

The contract aims at procuring laboratory equipment and material for the Coffee Improvement Programme CIP IV. Equipment will be meant for strengthening analysis capacity of Jimma Agricultural Research Center(JARC) through the implementation of Near Infrared Spectroscopy (NIRS) and High Performance Liquid Chromatography technology (HPLC), as well as the capacity of the Center for micro propagation of improved hybrids though tissue culture. OTA (Ochratixin A) equipment will be installed in Coffee Liquoring Unit (CLU) in order to identify the extent and level of Ochratoxin in Ethiopian coffee.

7.      Number and titles of lots

Lot 1: Material and equipment for traceability and caffeine analysis

Lot 2: Material and equipment for biotechnology laboratory (tissue culture and molecular biology)

Lot 3: Material and equipment for macro, micro, and plant biochemical constituent analysis.

Lot 4: Material and equipment for Ochratoxin Analysis


8.      Eligibility and rules of origin

Participation is open to all legal persons participating either individually or in a grouping (consortium) of tenders which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorized by the specific instruments applicable to the programme under which the contract is financed (see item 22 below). All goods supplies under this contract must originate in one or more of these countries. Participation is also open to international organizations. Participation is also open to international organizations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed.

9.      Ground for exclusion

Tenders must submit a statement to the effect that they are not in any of the situations listed in point 2.3.3. of the Practical Guide to Contracts procedures for EC external actions.

10.  Number of tenders

Tenders may submit only one tender per lot. Tenders for parts for a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

11.  Tender guarantee

Tenderers must provide a tender guarantee of 5,200 € for Lot-1, 1,880 € for Lot-2, 1,200 € for Lot-3, 2,800 € for Lot-4 and 11,180 € for all lots when submitting their tender. This guarantee will be relased to unsuccessful tenderers once the tender procedure has been completed and to the successful tender(s) upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligation stated in its tender.

12.  Performance guarantee

The successful tenderer will be asked to provide a performance guarantee of 10% of the amount of the contract at the signing of the contract. This guarantee must be provided not later than 30 days after the tenderer receives the contract singed by the Contracting Authority. If the sealed tenderer received the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next best compliant tender.

13.  Information meeting and/or site visit.

No information meeting is planned.

14.  Tender Validity

Tender must remain valid for a period of 90 days after the deadline for submission of tenders.

15.  Period criteria

The period from contract signature to the provisional acceptance (included) will not exceed 125 days.


16.  Selection Criteria

The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

1)      Economic and financial capacity of tenderer (based on i.e. item 3 of the Tender Form for a Supply Contract).

780,000 euros for lot 1
280,000 euros for lot 2
200,000 euros for lot 3
420,000 euros for lot 4

The average of the cash and cash equivalents at the beginning and end of each year are positive for the last two (2) years.

2)      Professional capacity of tenderer (based on i.e. items 4 and 5 of the Tender Form for a Supply Contract.

At least 5 staff currently work.
At lest 3 staff working permanently.

3)      Technical capacity of tenderer (based on i.e. items  5 and 6 of the Tender Form for a Supply Contract):

At least two (2) contracts/projects where the tenderer has provided similar equipment to those for which it is bidding in this tender during the last three (3) years.

The tenderer must submit a list of the principal supplies delivered in the past three years (3), with the sums, dates and recipients, public or private: where the supplies and the relevant service were provided to Contracting Authorities, and evidence of performance which takes the form of certificates issued or countersigned by the competent authority.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities must respect the same rules of eligibility and notably that of nationality, as the economic operator.

17.  Award criteria

The lowest price among technically complains offers.


18.  How to obtain the tender dossier

The tender dossier is available from the following Internet address: supplies/index en.htm.

The tender dossier is also available for collection from the Contracting Authority. Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.

Tenderrs with questions regarding this tender should send them in writing to:

Ministry of Agriculture and Rural Development
Coffee Improvement Programme CIP IV
Fax. +251 11 551 29 84
P.O. Box 2222262 347
Addis Ababa

(mentioning the publication reference shown in items 1) at least 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers’ questions at least 11 days before the dealine for submission of tenders. Eventual clarifications to the tender dossier shall published on the EuropeAid website at ADSSCheck=1225869448549&do=publi.welcome&userlanguage=en

19.  Deadline for submission of tenders

Tenders must be received at Ministry of Agriculture & Rural Development, Procurement, Finance and Property Administration Department before May 19, 2009 at 12:00 hrs local time.

Any tender received after this deadline will not be considered.

20.  Tender opening session

At 14:00 hrs local time on May 19, 2009 at Ministry of Agriculture & Rural Development, Procurement, Finance and Property Administration Department, Addis Ababa, Ethiopia.

21.  Language of the procedure

All written communications for this tender procedure and contract must be in English.

22.  Legal basis

ACP-EC Partnership Agreement singed at Cotonou on 23 June 2000 as amended on 25 June 2005.

Decision No.2/2002 of the ACP-EC Council of Ministers published in OJL 320 of 23.11.2002.


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