SUPPLY PROCUREMENT NOTICE –RELAUNCH
Supply of coffee drying material, coffee processing
Equipment and coffee quality devices
Addis Ababa –ETHIOPIA
International open procedure
Financing agreement n0 8 ACP –ET 12
Agriculture and Rural Development Extension Department
P.O. Box 62347
Description of the contract
aims at procuring coffee processing equipment, coffee drying
material and coffee quality devices for the Coffee Improvement
Programme (CIP IV) in order to investigate improved processing
techniques, to facilitate their extension to coffee growers and
finally to improve the coffee quality as early as possible in the
Number and titles of lots
1 200 units of chicken wire, 1 200 units of black net shade,
2 000 kg of nails (different size), 1 200 units of plastic
sheets, 50 000
s isal bags.
Lot 2: 2 mucilage removers
(4 000 kg/h)
Lot 3: 1 mucilage remove
(2 500 kg/h)
Lot 4: 160 hand pulpers
and complementary equipment (pumps, water
Lot 5: 8 hullers (100
Lot 6: 44 portable coffee
TERMS OF PARTICIPATION
Eligibility and rules of origin
open to all legal persons participating either individually or in a
grouping (consortium) of tenders which are established in a member
State of the European Union or in a country or territory of the
regions covered and/or authorized by the specific instruments
applicable to the programme under which the contract is financed
(see item 22 below). All goods supplies under this contract must
originate in one or more of these countries. Participation is also
open to international organizations. Participation of natural person
is directly governed by the specific instruments application to the
programme under which the contract is financed.
Grounds for exclusion
submit a statement to the effect that they are not in any of the
situations listed in point 2.3.3 of the practical Guide to contracts
procedures for EC external actions.
Number of tenders
submit only one tender per lot. Tenders for parts of a lot will not
be considered. Any tenderer may state in its tender that it would
offer a discount in the event that its tender is accepted for more
than one lot. Tenderers may not submit a tender for a variant
solution in addition to their tender for the suppliers required in
the tender dossier.
provide a tender guarantee of 14 000 € for Lot-1, 2 400 €
for lot-2, 500 € for Lot-3, 5 900 € for Lot-4,
200 € for Lot-5, 600 € for Lot-6 and 23 600 € for
all lots when submitting their tender. This guarantee will be
released to unsuccessful tenders once the tender procedures has
been completed and to the successful tenderer(s) upon signature of
the contract by all parties. This guarantee will be callaed upon if
the tenderer does not fulfil all obligations sated in its tender.
tenders will be asked to provide a performance guarantee of 10%
of the amount of the contract at the signing of the contract.
This guarantee must be provided no later than 30 days after the
tenderer receives the contract singed by the Contracting Authority.
If the selected tenders fails to provide such a guarantee within
this period, the contract will be void and a new contract may be
drawn up and sent to the tenderer which has submitted the next best
Information meeting and/or site visit.
meeting is planned.
remain valid for a period of 90 days after the deadline for
submission of tenders.
Period of performance
The period from
contract signature until the provisional acceptance will not exceed
SELECTION AND AWARD CRITERIA
selection criteria will be applied to tendereres. In the case of
tenders submitted by a consortium, these selection criteria will be
applied to the consortium as a whole.
Economic and financial capacity of tender (based on i.e. item
3 of the Tender Form for a Supply Contract).
Average annual turnover of the last 2 (Two Years) shall be at least:
2,100,00 euros for
120,00 euros for lot 2
45,000 euros for lot 3
900,000 euros for lot 4
15,000 euros for lot 5
120,000 euros for lot 6
The average of the cash and cash
equivalents at the beginning and end of each year are positive for
the last two (2) years.
Professional capacity of tenderer (based on i.e. items 4 and
5 of the Tender Form for a Supply Contact
A least 5 staff currently work.
At lest 3 staff working permanently.
Technical capacity of tenderer (based on i.e. items 5 and 6
of the Tender Form for a Supply Contract):
A least two (2) contracts/projects
where the tenderer has provided similar equipment to those for which
it is bidding in this tender during the last three (3) years.
The tender must
submit a list of the principal supplied delivered in the past three
years (3), with the sums, dates and receipts, public or private,
where the supplies and the relevant services were provided to
operator may, where appropriate and for a particular contract, rely
on the capacities of other entities, regardless of the legal nature
of the links which it with them. It must in that case prove to the
Contracting Authority that it will have at its disposal eth
resources necessary for performance of the contract, for example by
producing an undertaking on the part of those entities to place
those resources at its disposal. Such entities must respect the same
rules of eligibility and notably that of nationality, as the
The lowest price among technically
How to obtain the tender dossier
dossier is available from the following International
dossier is also available for collection from the Contracting
Authority. Tenders must be submitted using the standard Tender Form
for a Supply Contract included in the tender dossier, whose format
and instructions must be strictly observed.
questions regarding this tender should send them in writing to:
Ministry of Agriculture and Rural
Coffee Improvement Programme CIP IV
Fax. +251-115 51 29 84
P.O. Box 62347
publication reference shown in item 1) at least 21 days before the
deadline for submission of tenders given in item 19. The Contracting
Authority must reply to all tenderer’s questions at least 11 days
before the deadline for submission of tenders. Eventual
clarifications to the tender dossier shall be published on the
EuropeAid website at
Deadline for submission of tenders
Tenders must be
received at Ministry of Agriculture & Rural Development,
Procurement, Finance and Property Administration Department before
May 18th, 2009
at12:00 hrs local time.
Tender opening session
At 14:00 hrs
local time on
May 18th, 2009
at Ministry of Agriculture & Rural
Development, Procurement, Finance and Property Administration
Department, Addis Ababa, Ethiopia.
Language of the procedure
communications for this tender procedure and contract must be in
Partnership Agreement singed at Cotonou on 23 June 2000 as amended on 25 June 2005
No.2/2002 of the ACP-EC Council of Ministers published in OJ L 320