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Public document to be completed by
the
Contracting Authority (C2)
SUPPLY PROCUREMENT NOTICE
Supply 3 (three) 4-wheel drive motor vehicles
Addis Ababa
Ethiopia
1.
Publication reference
EuropeAid/127543/D/SUP/ET
2.
Procedure
International open procedure
3.
Programme
EDF
4.
Financing
Financing agreement n0 8
ACP –ET 12
5.
Contracting authority
Ministry of Agriculture and Rural
Development
Extension Department
P.O. Box 62347
Addis Ababa
Ethiopia
CONTRACT SPECIFICATIONS
6.
Description of the contract
The contract aims at procuring.3
(three) 4-wheel drive motor vehicles for the Coffee Improvement
Programme CIP IV. The programme is coordinated from the PMU offices
located in Ministry of Agriculture and Rural Development (MoARD) in
Addis Ababa. The vehicles will be respectively assigned, one to the
Benishangul Regional Bureau of Agriculture, one to the Institute of
Biodiversity Conservation, one
to the “Ethiopian Coffee Growers, Producers and Exporters
Association”.
7.
Number and titles of lots
Lot 1:
3 (three) 4-Wheel drive vehicles
TERMS OF PARTICIPATION
8.
Eligibility and rules of origin
Participation is open to all legal
persons participating either individually or in a grouping
(consortium) of tenders which are established in a Member State of
the European Union or in a country or territory of the regions
covered and/or authorized by the specific instruments applicable to
the programme under which the contract is financed (see item 22
below). All goods supplies under this contract must originate in one
or more of these countries. Participation is also open to
international organizations. Participation of natural persons is
directly governed by the specific instruments applicable to the
programme under which the contact is financed.
9.
Grounds for exclusion
Tenderers must submit a statement to
the effect that they are not in any of the situations listed in
point 2.3.3. of the Practical Guide to contracts procedures for
EC external actions.
10.
Number of tenders
Tenderers may submit only one tender
per lot. Tenders for parts of a lot will not be considered. Any
tenders may state in its tender that it would offer a discount in
the event that its tender is accepted variant solutions in addition
to the their tender for the supplies required in the tender dossier.
11.
Tender guarantee
Tenderers must provide a tender
guarantee of 2,400 E for Lot-1 when submitting their tender.
This guarantee will be released to unsuccessful tenderers once the
tender procedure has been completed and to the successful tender(s)
upon signature of the contract by all parties. This guarantee will
be called upon if the tenderer does not fulfil all obligations
stated in its tender.
12.
Performance guarantee
The successful tender will be asked
to provide a performance guarantee of 1-% of the amount of the
contract at the signing of the contract. This guarantee must be
provided not later than 30 days after the tenderer receives the
contract singed by the Contracting Authority. If the selected tender
fails to provide such a guarantee be drawn up and sent to the
tenderer which has submitted the next best compliant tender.
13.
Information meeting and/or site visit
No information meeting is planned.
14.
Tender validity
Tenders must remain valid for a
period of 90 days after the deadline for submission of tenders.
15.
Period of performance
The period from contract signature
until the provisional acceptance will not exceed 125 days.
SELECTION AND AWARD CRITERIA
16.
Selection criteria
The following selection criteria will
be applied to tenders In the case of tenders submitted by a
consortium, these selection criteria will be applied to the
consortium as a whole.
1)
Economic and financial capacity of tenders (based on i.e.
item 3 of the Tender Form for a Supply Contract).
Average annual turnover of the
last 2 (two years) shall be at least 360,000 euros.
The average of the cash and
cash equivalents at the beginning and end of each year are positive
for the last two (2) years.
2)
Professional capacity of tenders (based on i.e. items 4 and 5
of the Tender Form for a Supply Contract
At least 5 staff currently work.
At least 3 staff working permanently.
3)
Technical capacity of tenders (based on i.e. items 5 and 6 of
the Tender Form for a Supply Contract):
At least two (2) contacts/projects
where the tenders has provided similar equipment to those for which
it is bidding in this tender during the last three (3) years.
The tenderer must submit a list of
the principal supplies delivered in the past three years (3), with
the sums, dates and recipients, public provided to Contracting
Authorities, and evidence of performance which takes the form of
certificates issued or countersigned by the competent authority.
An economic operator may, where
appropriate and for a particular contract, rely on the capacities of
other entities, regardless of the legal nature of the links which it
has with them. It must in that case prove to the Contracting
Authority that it will have at its disposal the resources necessary
for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources
at its disposal, Such entities must respect the same those resources
at its disposal, Such entities must respect the same rules of
eligibility and notably that of nationality, as the economic
operator.
17.
Award criteria
The
lowest price among technically compliant offers.
TENDERING
18.
How to obtain the tender dossier
The tender
dossier is available from the following internet address:
http://ec.europa.eu/europaid/work/procedures/implementation/supplies/index_en.htm.
The tender dossier is also available for collection from the
Contracting Authority. Tenders must be submitted using the standard
Tender Form for a Supply Contract included in the tender dossier,
whose format and instructions must be strictly observed.
Tenderers with
questions regarding this tender should send them in writing to:
Ministry of Agriculture and Rural
Development
Coffee Improvement Programme CIP IV
Fax. +251 11 551 29 84
P.O. Box 62347
Addis Ababa
Ethiopia
(mentioning the publication reference
shown in item 1) at least 21 days before the deadline for submission
of tenders given in item
The Contracting Authority must reply
to all tenderer’s questions at least 11 days before the deadline for
submission of tenders. Eventual clarifications to the tender dossier
shall be published on the EuropeAid website at
https://webgate.ec.europa.eu/europpeaid/online-services/index.cfm?
ADSSCheck=1225869448549&do=publi.welcome&userlanguage=en
19.
Deadline for submission of tenders
Tenders must be received at Ministry
of Agriculture & Rural Development, Procurement, Finance and
Property Administration Department the offices of Procurement
Room No.33 before March
10, 2009 at 12:00 hrs local time.
Any tender received after this
deadline will not be considered.
20.
Tender opening session
At 14:00 hrs
local time on
March 10, 2009
at Ministry of Agriculture & Rural
Development, Procurement, Finance and Property Administration
Department, Room No.33 Addis Ababa, Ethiopia.
21.
Language of the procedure
All written communications for this
tender procedure and contract must be in English.
22.
Legal basis
ACP-EC Partnership Agreement singed
at Cotonou on 23 June 2000 as amended on 25 June 2005
Decision No. 2/2002 of the ACP-EC
Council of Ministers published in OJ L 320 of 23.11.2002.
Ministry of Agriculture and Rural
Development
Addis Ababa
Ethiopia |
