INVITATION TO BID

Bid No.

EuropeAid/127543/D/SUP/ET

Issued By

Ministry of Agriculture and Rural Development

Bid Doc. Price

See detail below

Published Date

January 6, 2009

Opening Date

March 10, 2009

Remarks

Bid Category

3 (Three) 4-Wheel Drive Motor Vehicles

Description

 
 

Public document to be completed by the
Contracting Authority (C2)
SUPPLY PROCUREMENT NOTICE
Supply 3 (three) 4-wheel drive motor vehicles
Addis Ababa
Ethiopia

1.      Publication reference

EuropeAid/127543/D/SUP/ET

2.      Procedure

International open procedure

3.      Programme

EDF

4.      Financing

Financing agreement n0 8 ACP –ET 12

5.      Contracting authority

Ministry of Agriculture and Rural Development
Extension Department
P.O. Box 62347
Addis Ababa
Ethiopia
CONTRACT SPECIFICATIONS

6.      Description of the contract

The contract aims at procuring.3 (three) 4-wheel drive motor vehicles for the Coffee Improvement Programme CIP IV. The programme is coordinated from the PMU offices located in Ministry of Agriculture and Rural Development (MoARD) in Addis Ababa. The vehicles will be respectively assigned, one to the Benishangul Regional Bureau of Agriculture, one to the Institute of Biodiversity Conservation, one to the “Ethiopian Coffee Growers, Producers and Exporters Association”.

7.      Number and titles of lots

Lot 1: 3 (three) 4-Wheel drive vehicles

TERMS OF PARTICIPATION

8.      Eligibility and rules of origin

Participation is open to all legal persons participating either individually or in a grouping (consortium) of tenders which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorized by the specific instruments applicable to the programme under which the contract is financed (see item 22 below). All goods supplies under this contract must originate in one or more of these countries. Participation is also open to international organizations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contact is financed.

9.      Grounds for exclusion

Tenderers must submit a statement to the effect that they are not in any of the situations listed in point 2.3.3. of the Practical Guide to contracts procedures for EC external actions.

10.  Number of tenders

Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenders may state in its tender that it would offer a discount in the event that its tender is accepted variant solutions in addition to the their tender for the supplies required in the tender dossier.

11.  Tender guarantee

Tenderers must provide a tender guarantee of 2,400 E for Lot-1 when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tender(s) upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.

12.  Performance guarantee

The successful tender will be asked to provide a performance guarantee of 1-% of the amount of the contract at the signing of the contract. This guarantee must be provided not later than 30 days after the tenderer receives the contract singed by the Contracting Authority. If the selected tender fails to provide such a guarantee be drawn up and sent to the tenderer which has submitted the next best compliant tender.

13.  Information meeting and/or site visit

No information meeting is planned.

14.  Tender validity

Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.

15.  Period of performance

The period from contract signature until the provisional acceptance will not exceed 125 days.

SELECTION AND AWARD CRITERIA

16.  Selection criteria

The following selection criteria will be applied to tenders In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole.

1)      Economic and financial capacity of tenders (based on i.e. item 3 of the Tender Form for a Supply Contract).

       Average annual turnover of the last 2 (two years) shall be at least 360,000 euros.

      The average of the cash and cash equivalents at the beginning and end of each year are positive for the last two (2) years.

2)      Professional capacity of tenders (based on i.e. items 4 and 5 of the Tender Form for a Supply Contract

At least 5 staff currently work.
At least 3 staff working permanently.

3)      Technical capacity of tenders (based on i.e. items 5 and 6 of the Tender Form for a Supply Contract):

At least two (2) contacts/projects where the tenders has provided similar equipment to those for which it is bidding in this tender during the last three (3) years.

The tenderer must submit a list of the principal supplies delivered in the past three years (3), with the sums, dates and recipients, public provided to Contracting Authorities, and evidence of performance which takes the form of certificates issued or countersigned by the competent authority.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal, Such entities must respect the same those resources at its disposal, Such entities must respect the same rules of eligibility and notably that of nationality, as the economic operator.

17.  Award criteria

            The lowest price among technically compliant offers.

TENDERING

18.  How to obtain the tender dossier

The tender dossier is available from the following internet address: http://ec.europa.eu/europaid/work/procedures/implementation/supplies/index_en.htm. The tender dossier is also available for collection from the Contracting Authority. Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.

Tenderers with questions regarding this tender should send them in writing to:

Ministry of Agriculture and Rural Development
Coffee Improvement Programme CIP IV
Fax. +251 11 551 29 84
P.O. Box 62347
Addis Ababa
Ethiopia

(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item

The Contracting Authority must reply to all tenderer’s questions at least 11 days before the deadline for submission of tenders. Eventual clarifications to the tender dossier shall be published on the EuropeAid website at

https://webgate.ec.europa.eu/europpeaid/online-services/index.cfm? ADSSCheck=1225869448549&do=publi.welcome&userlanguage=en

19.  Deadline for submission of tenders

Tenders must be received at Ministry of Agriculture & Rural Development, Procurement, Finance and Property Administration Department the offices of Procurement Room No.33 before March 10, 2009 at 12:00 hrs local time.

Any tender received after this deadline will not be considered.

20.  Tender opening session

At 14:00 hrs local time on March 10, 2009 at Ministry of Agriculture & Rural Development, Procurement, Finance and Property Administration Department, Room No.33 Addis Ababa, Ethiopia.

21.  Language of the procedure

All written communications for this tender procedure and contract must be in English.

22.  Legal basis

ACP-EC Partnership Agreement singed at Cotonou on 23 June 2000 as amended on 25 June 2005

Decision No. 2/2002 of the ACP-EC Council of Ministers published in OJ L 320 of 23.11.2002.

Ministry of Agriculture and Rural Development
Addis Ababa
Ethiopia

   

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