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Public document to be completed by
the Contracting Authority
(C2)
SUPPLY PROCUREMENT NOTICE
Supply of laboratory material and equipment
Addis Ababa and Jimma
Ethiopia
1.
Publication reference
EuropAid/127541/D/SUP/ET
2.
Procedure
International open procedure
3.
Programme
EDF
4.
Financing
Financing agreement n0 8
ACP –ET12
5.
Contracting authority
Ministry of Agriculture and Rural
Development
Extension Department
P.O. Box 62347
Addis Ababa
Ethiopia
CONTRACT SPECIFICATIONS
6.
Description of the contract
The contract aims at procuring
laboratory equipment and material for the Coffee Improvement
Programme CIP IV. Equipment will be mean for strengthening analysis
capacity of Jimma Agricultural Research Center (JARC) though the
implementation of Near Infrared Spectroscopy (NIRS) and High
Performance Liquid Chromatography technology (HPLC), as well as the
capacity of the Centre for micropropagation of improved hybrids
though tissue culture. OTA (Ochtatoxin A) equipment will be
installed in Coffee Liquoring Until (CUL) in order to identify the
extent and level of Ochratoxin in Ethiopian coffee.
7.
Number and titles of lots
Lot 1:
Material and equipment for traceability and caffeine analysis
Lot 2:
Material and equipment for biotechnology laboratory (tissue culture and
molecular biology)
Lot 3:
Material and equipment for macro, micro, and plant biochemical
constituent analysis.
Lot 4:
Material and equipment for Ochratoxin A analysis
TERMS OF PARTICIPATION
8.
Eligibility and rules of origin
Participation is open to all legal
persons participating either individually or in a grouping
(consortium) of tenders which are established in a Member State of
the European Union or in a country or territory of the regions
covered and/or authorized by the specific instruments applicable to
the programme under which the contract is financed (see item 22
below). All goods suppliers under this contract must originate in
one or more of these counties. Participation if also open to
international organizations. Participation of natural persons is
directly governed by the specific instruments applicable to the
programme under which the contract is financed.
9.
Grounds for exclusion
Tenders must submit a statement to
the effect that they are not in any of the situations listed in
point 2.3.3 of the Practical Guide to contracts procedures for EC
external actions.
10.
Number of tenders
Tenders may submit only one tender
per lot. Tenders for parts of a lot will not be considered. Any
tenderer may state in its tender that it would offer a discount in
the event that its tender is accepted for more than one lot. Tenders
may not submit a tender for a variant solution in addition to their
tender for the suppliers required in the tender dossier.
11.
Tender guarantee
Tenders must
provide a tender guarantee of 5,000 E for Lot-1, 1,880 E for
lot-2, 1,300 E for Lot-3, 2,800 E for Lot-4 and 11,180 E for all
lots when submitting their tender. This guarantee will be
released to unsuccessful tenders once the tender. This guarantee
will be released to unsuccessful tenders once the tender procedure
has been completed and to the successful tenders(s) upon signature
of the contract by all parties. This guarantee will be called upon
if the tender does not fulfill obligations stated in its tender.
12.
Performance guarantee
The successful
tender will be asked to provide a performance guarantee of 10% of
the amount of the contract at the signing of the contract. This
guarantee must be provided no later than 30 days after the tenderer
receives the contract singed by the Contracting Authority. If the
selected tender fails to provide such a guarantee within this
period, the contract will be void and a new contract may be drawn up
and sent to the tender which has submitted the next best compliant
tender.
13.
Information meeting and/or site visit
No information meeting is planned.
14.
Tender validity
Tenders must remain valid for a
period of 90 days after the deadline for submission of tenders.
15.
Period of performance
The period from contract signature
until the provisional acceptance will not exceed 155 days.
16.
Selection criteria
The following
selection criteria will be applied to tenderers. In the case of
tenders submitted by a consortium, these selection criteria will be
applied to the consortium as a whole.
1)
Economic and financial capacity of tenderer (based on i.e.
item 3 of the Tender Form for a Supply Contract).
Average annual turnover of the last 2
(two years) shall be at least
780,000 euros
for lot 1
280,000 euros for lot 2
200,000 euros for lot 3
420,000 euros for lot 4
The average of the cash and cash
equivalents at the beginning and end of each year are positive for
the last two (2) years.
2)
Professional capacity of tenderer (based on i.e. items 4 and
5 of the Tender Form for a Supply Contract’;
At lest 5 staff currently work
At lest 3 staff working
permanently.
3)
Technical capacity of tenderer (based on i.e items 5 and 6 of
the Tender Form for a Supply Contract):
At least two (2)
contracts/projects where the tender has provide similar equipment to
those for which it is bidding in this tender during the last three
(3) years.
The tenderer
must submit a list of the principal supplies delivered in the past
three years (3), with the sums, dates and recipients, public or
private, where the supplies and the relevant service were provide to
Contracting Authorities, and evidence of performance which takes the
form of certificates issued or countersigned by the completent
authority.
An economic
operator may, where appropriate and for a particular contact, rely
on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to
the Contracting Authority that it will have at its disposal the
resources necessary for performance of the contract, for example by
producing and an undertaking on the part of those entities to place
those resources at its disposal. Such entities must respect the same
rules of eligibility and notably that of nationality, as the
economic operator.
17.
Award criteria
TENDERING
18.
How to obtain the tender dossier
The tender
dossier is available from the following Internet address
http://ec.europa.eu/europeaid/work/procedures/implementation/supplies/index_en.htm.
The tender dossier is also available for collection from the
Contracting Authority. Tenders must be submitted using the standard
Tender Forma for a Supply Contract included in the tender dossier,
whose format and instructions must be strictly observed.
Tenders with
questions regarding the tender should send them in writing to:
Ministry of Agriculture and Rural
Development
Coffee Improvement Programme CIP IV
Fax. +251 11 551 29 84
P.O. Box 62347
Addis Ababa
Ethiopia
(mentioning the
publication reference shown in item 1) at least 21 days before the
deadline for submission of tenders given in item 19,. The
Contracting Authority must reply to all tenders’ questions at least
11 days before the deadline for submission of tenders. Eventual
clarifications to the tender dossier shall be published on the
EuropeAid website at
https://webgate.ec.europa.eu/europeaid/onlinservices/index.cfm?
ADSSCheck=1225869448549&do=publi.welcome&userlange=en
19.
Deadline for submission of tenders
Tenders must be
received at Ministry of Agriculture & Rural Development,
Procurement, Finance and Property Administration Department Room
No. 33 before March 10,
2009 at 12:00 hrs .local
time.
Any tender
received after this deadline will not be considered.
20.
Tender opening session
At 14:00 hrs
local time on
March 10, 2009
at Ministry of Agriculture & Rural
Development, Procurement, Finance and Property Administration
Department Room No.33 Addis Ababa, Ethiopia.
21.
Language of the procedure
All
written communications for this tender procedure and contract must
be in English.
22.
Legal basis
ACP-EC
Partnership Agreements singed at Cotonou on 23 June 2000 as amended on 25 June 2005
Decision
No.2/2002 of the ACP-EC Council of Ministers published in OJ L 320
of 23/11/2002.
Ministry of Agriculture and Rural
Development
Addis Ababa
Ethiopia |
