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SUPPLY PROCUREMENT NOTICE SUPPLY
Of Coffee drying material, coffee processing equipment
And coffee quality devices
Addis Ababa
Ethiopia
1.
Publication reference
EuropeAid /127540/D/SUP/ET
2.
Procedure
International open procure
3.
Programme
EDF
4.
Financing
Financing agreement N0 8
ACP-ET 12
5.
Contracting authority
Ministry of Agriculture and Rural
Development
Extension Department
P.O. Box 62347
Addis Ababa
Ethiopia
CONTRACT SPECIFICATIONS
6.
Description of the contract
The contract aims at procuring coffee
processing equipment, coffee drying material and coffee quality
devises for the Coffee Improvement Programme (CIP IV) in order to
investigate improved processing techniques, to facilitate their
extension to coffee growers and finally to improve the coffee
quality as early as possible in the supply chain.
7.
Number and titles of lots
Lot 1:
1 200 units of chicken wire, 1 200
units of black net shade, 2 000 kg of nails (different size), 1 200
units of plastic sheets, 50,000 sisal bags.
Lot 2:
2 mucilage removers (4 000 kg/h)
Lot 3:
1 mucilage remover (2 500 kg/h)
Lot 4:
160 hand pulpers and complementary equipment (pumps, water tanks,
drying trays…)
Lot 5:
8 hullers (100 kg/h)
Lot 6:
44 portable coffee moisture testers
TERMS OF PARTICIPATION
8.
Eligibility and rules of origin
Participation is open to all legal
persons participating either individually or in a grouping
(consortium) of tenders which are individually or in a grouping
(consortium) of tenders which are established in a Member State of
the European Union or in a country or territory of the regions
covered and/or authorized by the specific instruments applicable to
the programme under which the contract is financed (see item 22
below). All goods supplies under this contract must originate in one
or more of these counties. Participation is also open to
international organizations. Participation of natural persons is
directly governed by the specific instruments applicable to the
programme under which the contract is financed.
9.
Grounds for exclusion
Tenderers must submit a statement to
the effect that they are not in any of the situations listed in
point 2.3.3 of the Practical Guide to Contract Procedures for EC
external action.
10.
Number of tenders
Tenderers may submit only one tender
per lot. Tenders for parts of a lot will not be considered. Any
tenderer may state in its tener that it would offer a discount in
the event that its tender is accepted for more than one lot.
Tenderers may not submit a tender required in the tender dossier.
11.
Tender guarantee
Tenderers must provide a tender
guarantee of 14 000 E for Lot-1, 2 400 E For Lot-2,
500 E for lot-3, 5 900 E for Lot-4, 200 E for
Lot-5, 600 E for Lot-6 and 23 600 E for all lots when
submitting their tender. This guarantee will be released to
unsuccessful tenders once the tender procedure has been completed
and to the This guarantee will be called upon if the tenderer does
not fulfill all obligations stated in its tender.
12.
Performance guarantee
The successful tenders will be asked
to provide a performance guarantee of 10% of the amount of the
contract at the signing of the contract. This guarantee
must be provided not later than30 days after the tenderrer receives
the contract singed by the Contracting Authority. If the selected
tender fails to provide such a guarantee within this period, the
contract will be void and a new contract may be drawn up and sent to
the tender which has submitted the next best compliant tender.
13.
Information meeting and/ or site visit
No information meeting is planned.
14.
Tender Validity
Tenders must remain valid for a
period of 90 days after the deadline for submission of tenders.
15.
Period of Performance
The period from contract signature
until the provisional acceptance will not exceed 160 days.
16.
Selection criteria
The following selection criteria will
be applied to tenders. In the case of tenders submitted by a
consortium, these selection criteria will be applied to the
consortium as a whole:
1)
Economic and financial capacity of tender (based on i.e. item
3 of the Tender Form for a Supply Contract).
Average annual turnover of the last 2
(two years) shall be at least:
2,100,000 euros for
lot 1
120,000 euros for lot 2
45,000 euros for lot 3
900,000 euros for lot 4
15,000 euros for lot 5
120,000 euros for lot 6
The average of the cash and cash
equivalents at the beginning and end of each year are positive for
the last two (2) years.
2)
Professional capacity of tender (based on i.e. items 4 and 5
of the Tender Form for a Supply Contract.
Al least 5 staff currently work.
At lest 3 staff working permanently.
3)
Technical capacity of tenderer based on i.e. items 5 and 6 of
the Tender Form for a Supply Contract):
At lest two (2) contracts/projects
where the tender has provided similar equipment to those for which
it is bidding in this tender during the last three (3) years.
The tenderer must submit a list of
the principal supplies delivered in the past three years (3), with
the sums, dates and recipients, public or private: where the
supplies and the relevant service were provided to Contracting
Authorities.
An economic operator may, where
appropriate and for a particular contract, rely on the capacities of
other entities, regardless of the legal nature of the links which it
has with them. It must in that case prove to the Contracting
Authority that it will have at its disposal the resources necessary
for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources
at its disposal. Such entities must respect the same rules of
eligibility and notably that of nationality, as the economic
operator.
17.
Award criteria
The lowest price among technically
compliant offers.
TENDERING
18.
How to obtain the tender dossier
The tender
dossier is available from the following Internet address:
http://ec.europa.eu/europeadid/work/proceudrerss/ementation/suppliees/index_en.htm.
The tender dossier is also available for collection from the
Contracting Authority. Tenders must be submitted using the standard
Tender Form for a Supply Contract including in the tender dossier.
Whose format and instructions must be strictly observed.
Tenders with
questions requiring this tender should send them in writing to:
Ministry of Agriculture and Rural
Development
Coffee Improvement Programme CIP IV
Fax. +251-11 551 29 84
P.O. Box 62347
Addis Ababa
Ethiopia
(mentioning
the publication reference shown in item 1) at lest 21 days before
the deadline for submission of tenders given in item 19. The
Contracting Authority must reply to all tenders’ questions at least
II days before the deadline for submission of tenders. Eventual
clarification to the tender dossier shall be published on the
EuropeAid website at
https://webgate.cc.europa.eu/europeaid/online-serives/index.efm?
ADSSCHeck=12225869448549&do=public.welcome&userlanguage=en
19.
Deadline for submission of tenders
Tenders must be
received at Ministry of Agriculture & Rural Development,
Procurement, Finance and Property Administration Department, Room
No.33 before March 11,
2009 at 12:00 hrs local time.
Any tender
received after this deadline will not be considered.
20.
Tender opening session
At 14:00 hrs
local time on
March 11, 2009
at Ministry of Agriculture
Administration Department Room No.33. Addis Ababa, Ethiopia.
21.
Language of the procedure
All written
communication for this tender procedure and contract must be in
English.
22.
Legal basis
ACP-EC
Partnership Agreement singed at Cotonou on 23 June 2000 as amended on 25 June 2005.
Decision
No.2/2002 of the ACP-EC Council of Ministers published in OJ 320 of
23, 11, 2002.
Ministry of Agriculture and Rural
Development
Addis Ababa
Ethiopia |
