Bid No.

EuropeAid /127540/D/SUP/ET

Issued By

Ministry of Agriculture and Rural Development

Bid Doc. Price

See detail below

Published Date

January 6, 2009

Opening Date

March 11, 2009


Bid Category

Coffee Drying Material, Coffee Processing Equipment & Coffee Quality Devices



Of Coffee drying material, coffee processing equipment
And coffee quality devices
Addis Ababa

1.      Publication reference

EuropeAid /127540/D/SUP/ET

2.      Procedure

International open procure

3.      Programme


4.      Financing

Financing agreement N0 8 ACP-ET 12

5.      Contracting authority

Ministry of Agriculture and Rural Development

Extension Department

P.O. Box 62347

Addis Ababa



6.      Description of the contract

The contract aims at procuring coffee processing equipment, coffee drying material and coffee quality devises for the Coffee Improvement Programme (CIP IV) in order to investigate improved processing techniques, to facilitate their extension to coffee growers and finally to improve the coffee quality as early as possible in the supply chain.

7.      Number and titles of lots

Lot 1: 1 200 units of chicken wire, 1 200 units of black net shade, 2 000 kg of nails (different size), 1 200 units of plastic sheets, 50,000 sisal bags.

Lot 2: 2 mucilage removers (4 000 kg/h)

Lot 3: 1 mucilage remover (2 500 kg/h)

Lot 4: 160 hand pulpers and complementary equipment (pumps, water tanks, drying trays…)

Lot 5: 8 hullers (100 kg/h)

Lot 6: 44 portable coffee moisture testers


8.      Eligibility and rules of origin

Participation is open to all legal persons participating either individually or in a grouping (consortium) of tenders which are individually or in a grouping (consortium) of tenders which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorized by the specific instruments applicable to the programme under which the contract is financed (see item 22 below). All goods supplies under this contract must originate in one or more of these counties.  Participation is also open to international organizations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed.

9.      Grounds for exclusion

Tenderers must submit a statement to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical Guide to Contract Procedures for EC external action.

10.  Number of tenders

Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tener that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender required in the tender dossier.

11.  Tender guarantee

Tenderers must provide a tender guarantee of 14 000 E for Lot-1, 2 400 E For Lot-2, 500 E for lot-3, 5 900 E for Lot-4, 200 E for Lot-5, 600 E for Lot-6 and 23 600 E for all lots when submitting their tender. This guarantee will be released to unsuccessful tenders once the tender procedure has been completed and to the This guarantee will be called upon if the tenderer does not fulfill all obligations stated in its tender.

12.  Performance guarantee

The successful tenders will be asked to provide a performance guarantee of 10% of the amount of the contract at the signing of the contract. This guarantee must be provided not later than30 days after the tenderrer receives the contract singed by the Contracting Authority. If the selected tender fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tender which has submitted the next best compliant tender.

13.  Information meeting and/ or site visit

No information meeting is planned.

14.  Tender Validity

Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.

15.  Period of Performance

The period from contract signature until the provisional acceptance will not exceed 160 days.

16.  Selection criteria

The following selection criteria will be applied to tenders. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

1)      Economic and financial capacity of tender (based on i.e. item 3 of the Tender Form for a Supply Contract).

Average annual turnover of the last 2 (two years) shall be at least:

                  2,100,000 euros for lot 1
                  120,000 euros for lot 2
                  45,000 euros for lot 3
                  900,000 euros for lot 4
                  15,000 euros for lot 5
                  120,000 euros for lot 6

The average of the cash and cash equivalents at the beginning and end of each year are positive for the last two (2) years.

2)      Professional capacity of tender (based on i.e. items 4 and 5 of the Tender Form for a Supply Contract.

Al least 5 staff currently work.

At lest 3 staff working permanently.

3)      Technical capacity of tenderer based on i.e. items 5 and 6 of the Tender Form for a Supply Contract):

At lest two (2) contracts/projects where the tender has provided similar equipment to those for which it is bidding in this tender during the last three (3) years.

The tenderer must submit a list of the principal supplies delivered in the past three years (3), with the sums, dates and recipients, public or private: where the supplies and the relevant service were provided to Contracting Authorities.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities must respect the same rules of eligibility and notably that of nationality, as the economic operator.

17.  Award criteria

The lowest price among technically compliant offers.


18.  How to obtain the tender dossier

The tender dossier is available from the following Internet address: The tender dossier is also available for collection from the Contracting Authority. Tenders must be submitted using the standard Tender Form for a Supply Contract including in the tender dossier. Whose format and instructions must be strictly observed.

Tenders with questions requiring this tender should send them in writing to:

Ministry of Agriculture and Rural Development
Coffee Improvement Programme CIP IV
Fax. +251-11 551 29 84
P.O. Box 62347
Addis Ababa

(mentioning the publication reference shown in item 1) at lest 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenders’ questions at least II days before the deadline for submission of tenders. Eventual clarification to the tender dossier shall be published on the EuropeAid website at ADSSCHeck=12225869448549&do=public.welcome&userlanguage=en

19.  Deadline for submission of tenders

Tenders must be received at Ministry of Agriculture & Rural Development, Procurement, Finance and Property Administration Department, Room No.33 before March 11, 2009 at 12:00 hrs local time.

Any tender received after this deadline will not be considered.

20.  Tender opening session

At 14:00 hrs local time on March 11, 2009 at Ministry of Agriculture Administration Department Room No.33.  Addis Ababa, Ethiopia.

21.  Language of the procedure

All written communication for this tender procedure and contract must be in English.

22.  Legal basis

ACP-EC Partnership Agreement singed at Cotonou on 23 June 2000 as amended on 25 June 2005.

Decision No.2/2002 of the ACP-EC Council of Ministers published in OJ 320 of 23, 11, 2002.

Ministry of Agriculture and Rural Development
Addis Ababa


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