Bid No.


Issued By

Japan International Corporation System

Bid Doc. Price

Birr 500.00

Published Date

October 16, 2009

Opening Date

See detail below


Bid Category

Multiple request



Ref: The Project for Construction of Primary Schools at Shawa North (for Phase I) and Hararge West (for Phase II) in Oromia Region

1.      The Government of the Federal Democratic of Ethiopia (hereinafter referred to as “the Recipient”) has received Grant Aid from the Government of Japan as per the Exchange of Notes dated 4th of December 2007 (hereinafter referred to as “the E/N”) for the purchase of products and services necessary for the execution of the Program by the Federal Democratic Republic of Ethiopia for Community Empowerment (hereinafter referred to as “the Program”) which includes the Project for Construction of Primary Schools in Oromia Region and intends to apply a part of the fund of the Grant Aid to eligible payments under the Contract (s) for which this Request for Proposal is issued. Under the Program, Japan International Cooperation System (JICS) (hereinafter referred to as “the Client”) acts as an implementing agent for and on behalf of the Recipient to procure the soft component services utilizing the funds available in accordance with the E/N. The Client is also delegated to conclude the contract with the Contractor and to make a payment to the Contractor.

Outline of the Project

The goal of this Project is to improve access to primary education in Oromia Region through construction of school facilities in two zones (Shawa North and Hararge West). The number of schools is set 21 in Shawa North and 10 in Hararge West. This Project consists of three components: (1) School facility construction, (2) Procurement of furniture, and (3) Soft Component for facility maintenance. This Bid concerns the service of (3). The Soft Component aims that stakeholders of primary schools, namely, teachers, members of Parents and Teachers Association (PTA), and members of Kebele Education Training Management Board (KETMB) analyze the present conditions and problems about (1) facility maintenance, (2) cleaning, and (3) latrine use stakeholders will b3e enlightened on facility maintenance. For the sake of effective execution, the Soft Component activates will be implemented by outsourced entity.

Scope of Works

Oromia Education Bureau (OEB) is Recipient of this Project and the main implementation body of this Soft Component. The Entity shall sign a contract with the Client and the Client supervises the Soft Component. The Entity implements the Soft component under the supervision of the Recipient and the Client. The Entity is expected to assist the Recipient (Zone Education Office: ZEO/ Woreda Education Office: WEO) in logistics arrangement, to prepare necessary documents, to assist in conducting activities, to prepare reports, to coordinate activities and so on.

2.      The Client invites all eligible Bidders as below: A Bidder shall,

1. have his head office and/or branch offices registered in Ethiopia.

2.  have at least one profit-earning year for the last three years.

3. have an experience of relevant services (facility maintenance for schools and so on) for the last five years.

3.      Interested eligible Bidders may obtain a complete set of the Request for Proposal upon payment of non-refundable fee of Birr Five Hundred (500) at the client office addressed below.

4.      The Bidder shall furnish a Bid security in the amount of Birr Ten Thousand (10,000) in the form of CPO to be addressed to the Client.

5.      The Client reserves the right to reject any or all Bidders.

6.      The Procurement Schedule is shown  below:




European Standard Time


Distribution of Request for Proposals

October 16th -22nd, 2009

9:00 to 12:00 and 14:00 to 16


Proposal Submission

November 6th, 2009

By 15:00

7.      Interested eligible bidders may obtain further information from the Project Manager of the Client, at the office addressed below.

Japan International Corporation System, TK International Building 2, Second floor 207
Bole Kifle Ketema, Kebele 03/05
Fax 011-618 70 85
Addis Ababa


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